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How we use volunteer information

  • We gather information about people who volunteer with Arden Fields School such as personal contact information and national insurance details.
  • This information is gathered through our Volunteer Recruitment process which consists of an application form, interview, references, confidentiality agreement, enhanced DBS check and where applicable an overseas check.  
  • We gather this data to enable us to run our school well and also to comply with the law. Whilst the majority of volunteer information is mandatory, some of it is done on a voluntary basis. In order to comply with the General Data Protection Regulation, we will make it clear when there is a choice in providing information.
  • We do not share information about our volunteers with anyone without consent unless the law and our policies allow us to do so.
  • We may share volunteer data with the Department for Education (DfE) on a statutory basis under Section 113 & 114 of the Education Act 2005 and the Local Authority under Section 5 of the Education Regulations 2007.
  • We share volunteer data with the Disclosure and Barring Service (DBS) to meet our legal obligations to carry out criminal records for roles involving work with vulnerable children
  • We hold volunteer data securely and retain records for no longer than is necessary (see the attached Retention Schedule for specific details)
  • Under data protection legislation, volunteers have the right to request access to information about them that we hold.
  • When you have provided us with specific consent to use your data, you may withdraw this consent at any time
  • To make a request for personal information contact the Data Protection Officer at admin7001@welearn365.com
  • You can read the full details of our Privacy Notice in the attached policy. This includes more details of our legal basis for the use of specific information.
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