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How we use staff information

  • We gather information about people we employ (or prospective employees) and agency workers (including personal contact information, ethnicity, health and sickness information, salary, bank details, National Insurance) and recruitment information (including qualifications. employment records, performance / disciplinary / grievance information). 
  • We gather this data to enable us to run our school well, to support staff performance and wellbeing and also to comply with the law. Whilst the majority of staff information is mandatory, some of it is done on a voluntary basis. In order to comply with the General Data Protection Regulation, we will make it clear when there is a choice in providing information.
  • We do not share information about our staff with anyone without consent unless the law and our policies allow us to do so.
  • We share staff data with the Department for Education (DfE) on a statutory basis under Section 113 & 114 of the Education Act 2005 and the Local Authority under Section 5 of the Education Regulations 2007.
  • We share staff data with the Disclosure and Barring Service (DBS) to meet our legal obligations to carry out criminal records for roles involving work with vulnerable children
  • We hold staff data securely and retain records for no longer than is necessary
  • Under data protection legislation, staff have the right to request access to information about them that we hold.
  • When you have provided us with specific consent to use your data, you may withdraw this consent at any time
  • To make a request for personal information contact the Data Protection Officer at admin7001@welearn365.com
  • You can read the full details of our Privacy Notice in the attached policy. This includes more details of our legal basis for the use of specific information.
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